If you plan on having any of the following at your event, please fill out the appropriate form.

Alcohol*

All events where alcohol will be served, whether department or student-sponsored, must be approved in compliance with STU-001: Use of Alcoholic Beverages and Prohibition of Other Drugs. Submit the Approval Request for Use of Alcoholic Beverages at least fourteen (14) days prior to the proposed event.

*Note: Any event with alcohol in a Student Affairs-managed space must also submit a Security Request Form.

Alcohol Approval Request

Amplified Sound at an Outdoor Location

Amplified sound cannot exceed more than three (3) hours at a space per day, and is generally limited to the following time periods to not conflict with classes, residential living, or the working environment:

• Friday: 6 pm – 10 pm
• Saturday and Sunday: 10 am – 10 pm

Submit the Amplified Sound Approval request at least fourteen (14) days prior to the proposed event.
Amplified Sound Approval Request

Equipment

Equipment that will need to be plugged in at any Student Affairs space**

Some equipment available through Event Management requires the approval of the Audio Visual Manager. Any A/V equipment provided by the customer or rented from an outside source must also be approved. Customers renting or bringing in sound equipment or lighting must list the amount of power, in watts or amps, required for the safe operation of each piece of equipment to prevent overloading or damaging circuits.

The Equipment Approval form should be submitted directly to the Event Management office at least fourteen (14) days prior to the proposed event.

Equipment Approval Form

Security

Security must conduct a security assessment in the following situations:

1. Events where alcohol will be served in Student Affairs-managed spaces
2. Outdoor concerts and other events open to the public
3. Any events ending after midnight
4. Student events where admission or other paper money will be collected
5. Other large events or programs which include security risks or concerns determined by the Event Management Office or the University Police

Event organizers must submit a security request form at least fourteen (14) days in advance. UPD will determine necessary security requirements and costs.

SECURITY REQUEST FORM

Temporary Building Permit Form for Stages and Tents**

Building permits are required for new construction, renovations, demolition, and temporary structures such as stages, membrane structures, and portable buildings.

Temporary Structures, Stages, and Amusement Devices use this Temporary Building Permit form

• Stage Permits Policy
• Amusement Devices and Inflatables Policy

Tent permits use this application - permitted through the Office of Fire Safety. 

• Tent permit policy 
• Tent permit instructions

Submit the tent permit at least 3 weeks, twenty one (21) days prior to the proposed event.

Information to include with your tent application: 

• A copy of the flame certificate for each tent (available from the tent vendor) 
• A diagram or sketch of the exact location of the tent in reference to adjacent buildings, trees, and other structures. Label all distances. 
• A diagram or sketch of the floor plan including any stages, tables, chairs, and the exits from the structure. These diagrams can be hand drawn. 
• A copy of Certificate of Insurance approved by Office of Risk Management.

**Note: Inspection by Facilities Management and/or Office of the University Building Official is included/required in the approval process.

To schedule an inspection and to find more information about building permits please visit the Office of the University Building Official.