Special Event Security Request

Guidelines:

1. Event Management or the University Police Department reserve the right to determine how many officers and length of time officers are on duty. The sponsor must hire security for a minimum of 3 (three) hours of service.
2. The sponsor is responsible for the conduct of everyone attending its event, including non-University guests.
3. The sponsor is responsible for all applicable charges.
4. For events where alcohol will be served, the sponsor is responsible for adhering to the UVA alcohol policy. (See complete policy in the University of Virginia Undergraduate or Graduate Record.)
5. The sponsor shall designate a contact person for on-duty police officers and facility staff. The sponsor shall develop a plan and execute all functions necessary for proper event management, including but not limited to appropriate crowd control procedures, checking of ID’s, ensuring appropriate admission procedures, ending the event at the designated time, and assisting in dispersing of attendees at the end of the event.
6. ANY changes to this form require the form to be resubmitted by sponsor for appropriate approvals.

If the event is cancelled by the sponsor, the sponsor must notify Event Management (EM) a minimum of 3 (three) business days prior to the event. EM staff will notify the Police Department. If notification to the EM staff by the sponsor cannot occur within the time limit indicated and/or in the event of a rain cancellation, the sponsor must notify the Police Department directly. Note that if notification to the Police Department does not occur in ample time for scheduled police officers to be notified, the Police Department may bill the organization as if the event had occurred.