Student Activity Spaces

The University of Virginia values learning that occurs outside of the classroom through participation in student organization membership and leadership roles, as well as the events put on by these groups. Many spaces around Grounds have been dedicated to this effort and are categorized and managed as Student Activity Spaces. While these spaces are available to the entire UVA community, priority is given to student organizations and events put on by, for, and with students.

Student Activity Spaces are managed by UVA Event Management Services, a unit of the Office for Student Engagement.

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Newcomb exterior facing the bookstore
Newcomb Hall
Newcomb Hall, the hub of student life at UVA, is home to many University Departments, student organization offices, dining options, student services, meeting rooms, and major event spaces.
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1515 facade from University Ave
1515 University Ave
Priority is given to student groups for reservable space in the 1515 Student Center. Departments are encouraged to request space in other locations for meetings and departmental events.
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Pink blooms along serpentine wall outside a garden
Outdoor Spaces
These spaces are unique venues that provide much needed event, gathering, and promotional space for student organizations and departments in centrally located areas.
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Chapel exterior
Chapel
The historic UVA Chapel can host weddings, christenings, baptisms, memorial services, funerals, meetings and special events for up to 250 guests.
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Amphitheater
Tables and Banners
Student Affairs Event Management can make reservations for you in high demand Solicitation/Marketing/Advertising Spaces.
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Ern Commons at night
Other Spaces
Other spaces can accommodate approximately 129-500 guests and include Ern Commons, O'Hill Forum, Runk Green Room, the Student Activities Building, and UVA Chapel.
Reserve Your Space Now

Faculty, staff, and student event requesters submit requests for Student Affairs spaces in the 25Live system.

25Live

Reservations

Event Management Services manages the scheduling of events and activities within Newcomb Hall, UVA Chapel, Ern Commons, O’Hill Forum, Runk Green Room, 1515, and the Student Activities Building. The office is also responsible for reserving banner and tabling spaces as well as various outdoor venues.

To reserve space and/or plan an event on Grounds, please select an option below that best describes your affiliation with the University. The correct selection is important as the policies can vary by user.

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UVA Alumni, External Individual Clients
Requests by external organizations (non-individuals) are not accepted.
Event Requesters
Event Spaces by Size

View a list of all Student Affairs meeting and event spaces grouped by size capacities.

View Spaces by Size

Policies

Student Activities Spaces are governed by UVA Event Management policies. Specific spaces may have policies unique to the venue or room. These policies are viewable when selecting the space from the Meeting & Event Spaces by Size listing.

Auto Default Time for Setup & Breakdown

Additional time is automatically added to your reservation in order to give our staff proper time to setup and breakdown your events. When entering your event time, be aware that you will automatically have that additional time added to your reservation based on the type of event you wish to have. Below are examples of the additional time added for meetings in these spaces.

  • Ballroom - 2 hour auto setup time and half hour breakdown 
  • Ern, Forum, Runk, and SAB -  1.5 auto setup time and half hour breakdown
  • Commonwealth Room - 1.5 hour auto setup time and half hour breakdown
  • South Meeting Room - 2 hour auto setup time and half hour breakdown
  • Theater - 1 hour auto setup time and half hour breakdown
  • Conference Rooms (fixed setup) - half hour setup default time & 15 min breakdown

Academic Year Building Hours: Ern Commons, The Forum, Runk Green Room and the SAB are open for setup at 8:30am (M-F) and 9:30am (Sat & Sun).

REQUIRED: NIGHT BEFORE SETUP by our staff:

  • Ballroom, South Meeting Room, Commonwealth Room, Ern, Forum, Runk and SAB: Most large setups that starts before 12pm will need a setup done the night before. If this is not possible, then we may not be able to accommodate the event. Event Management staff will make the determination. 

SPECIAL BUILDING HOURS (summer and holidays shortened):

NOTE: Newcomb spaces on Sat & Sun – open for our setup at 8:30am.

Ern, Forum, Runk & SAB are open for our setup at 8:30am (M- F) & 9:30am (Sat – Sun)