The following equipment brought into venues managed by Newcomb Event Management must be approved and/or inspected prior to the event date:

  1. Any equipment that requires electricity and has a combined power consumption of more than 15 amps (equal to 1800 watts). Examples include but are not limited to: desktop and laptop computers, video and data projectors, printers, fax machines, copiers, broadcast or streaming video equipment, amplified sound and/or DJ audio equipment (such as amplifiers, powered speakers), and decorative lighting and/or lighting equipment (such as holiday or accent lights, photography/video lighting, stage/theatrical/DJ lighting, work lights).
  2. Any cooking equipment including but not limited to: refrigeration units, steam or warming equipment, ovens (including microwave, convection, broilers and baking ovens), fryers, griddles, grills (open flame, gas, or electrical types).

For more information and to read the full policy, please see PRM-011: Use of Working Time and University Equipment for Personal or Commercial Purposes.

Contact Information

Note: Equipment Approval requests must be submitted at a minimum of three weeks before the event date in order to process the request and perform the inspection, if needed. If your event is less than three weeks from today, you must first contact the Student Affairs Facilities team to see if an exception can be made.

It is your responsibility to receive approval for different equipment or any equipment being used in a different space, even if it is part of a recurring series.

Equipment

An item's electricity is typically found on the bottom or back of the item, on a nameplate or label that typically includes the make and/or model number, the wattage, and/or the voltage. In the instance where this information is not indicated in amps, you may calculate the amps using watts / volts, or use this watt-to-amp online calculator.

Alternatively, you may also upload a photo of the nameplate or label and attach to this form.

Quantity Description (Make/Model) Electricity per Item (Amps) Weight
more items
One file only.
256 MB limit.
Allowed types: gif, jpg, png.
Rental Company
Signature

I certify that the information provided is complete and accurate to the best of my knowledge. I understand any changes may require the resubmission of this form and must be submitted by three weeks prior to the event date.