Student Workers Hiring Form

You are responsible for compliance with I-9 documentation.

As a hiring manager or student hiring representative, please ensure that students are not working in a position until they have been hired in Workday and completed their I-9 process. For example, this means that the students with start dates of September 16, 2024, need to be submitted to Student Affairs weeks BEFORE September 16. This is so the student can be hired and complete Parts 1 and 2 of the I-9 on/by their start date of September 16. The Student and UVA HR will then complete Part 3 of the I-9 between September 16 and its due date of September 18.   

Please encourage student employees:

1. to log into Workday timely to complete their I-9;
2. respond to AskHR emails concerning the I-9 process, and
3. ensure they have met the requirements for documentation within three days.

NOTE: Student workers who fail to complete the I-9 Form by the end of their first day of employment and present IN-PERSON their required I-9 documentation within 3 days of the work start date will lead to termination of employment. This is necessary so that UVA remains in compliance with federal law.   

Students who fail to complete their I-9 documentation on time will be terminated without pay and will be ineligible for rehire until the I-9 documentation is presented and HR lifts the hiring block.  

Student Wages Update:

*Managers and unit administrators should note that the minimum wage in Virginia is set to increase to $13.50 effective January 1, 2025; and to $15.00 effective January 1, 2026, and begin to plan for these increases. UVA HR will automatically increase any students below these minimums on the effective dates as indicated.