The event planning guide is a resource on steps to consider when planning for an event with you organization.

Before Your Event

• Does this event contribute to furthering the goals or mission of your organization?
• What do you want people to know or experience when they leave your event?
• Can I realistically plan this event with the budget I have? How much money do I need?
• Are there partners or co-sponsors that we can work with to make the event more successful?

1+ Month(s) Before Your Event

• Secure your space via Event Planning Services
• Make a budget
• Secure any performers/services/vendors
• Apply for funding or fundraise if needed
• Plan for food
• Secure your staff
• Take care of any paperwork and University forms EARLY
  • Policies on Student Event Planning
• Secure payment for your performers/services or vendors
• Develop a marketing plan

2 Weeks Before Your Event

• Execute your marketing plan!
  • Flyers
  • Facebook/Twitter and other forms of social media
  • HooView
  • Table Tents
  • Connections Newsletter
• Check in with your vendors/speakers/performers/services to confirm their services
• Secure volunteers for your event
• Determine if and how you will track event attendance

The Week of Your Event

• Check in with your volunteers
• Advertising push
• Print Materials Complete
• Prepare event materials
• Prepare event evaluations, where appropriate

After Your Event

• Send thank you notes/emails as applicable
• Wrap it Up and Leave Feedback
• Create an after event summary with all of the information and details from your event.