Why Renew?

Renewing your CIO retains your status as an active organization at the University.  Active CIO status allows you to market on HooView TV screens, reserve spaces on Grounds, request storage space in Newcomb Hall, and apply for SAF funding through Student Council.

Renewal Timeline

CIO Renewals will take place April 3rd - May 1st at 9 am. in the Hoos Involved Platform.  

Prepare to Renew

• The Incoming President can sign and Download the CIO Agreement for the 2023-2024 academic year (released in March).  
• Include the non-affiliation language on ALL websites and social media platforms. Google your CIO’s name and delete old websites.  
• Include the non-discrimination language in your CIO’s Current Constitution 
• Check that your organization is using the University’s name correctly in ALL places (urls, social media pages, websites, etc.).  
• Check that your organization is using logos correctly. 

Rosters

​Regarding new members to your roster; once your organization registration is approved, any new members, officers, and/or advisors you have added to your roster will receive an email invitation from Hoos Involved (Presence) to join your organization. They must accept this invitation to be listed on your roster. We recommend sending an email to these members to ensure they are looking out for the invitations and and will accept once it arrives. CIOs must have their entire roster uploaded onto Hoos Involved in order to be considered in good standing.

• Add any new members
• Update members' positions as needed
• Remove any graduating or departing members

Questions

If you have questions, email us at studentengagement@virginia.edu or sign up for a CIO Renewals FAQ session with one of our staff members.