Dear New UVA Families:
It was a pleasure to meet many of you during Summer Orientation, and now we are looking forward to First-Year Move-In next week. As you and your student get ready for this big day, I am writing with a few tips and reminders. You will hear from me again soon with a broader community message encompassing health and safety.
Before I dive into the details, I want to acknowledge the bittersweetness of this moment. Sending a child to college involves such intense measures of both joy and sadness. We are grateful you and your student have chosen UVA. This is a special time for your family, and we are honored to be part of it.
Please join us in person or virtually for this special event.
Welcome from President Jim Ryan and Panel with University Leaders
If you would like President Ryan to answer specific questions, please send them in advance to firstname.lastname@example.org.
MOVE-IN DAY TIPS - August 18 & 19
Arrival and Unloading: When you arrive on Grounds, attendants will be directing you to the vicinity of your student’s residence hall. Once you’ve unloaded your vehicle, the driver should proceed to the designated parking areas. Students are welcome to proceed to their room, using their ID card for access, and family members are welcome.
Greeters, dressed in gray, orange, and blue T-shirts, will help unpack your car and carry items into the residence halls. A number of large, wheeled bins will be available for use in many areas as well. Resident Advisors (RAs) and other members of the Resident Staff will be on hand at the residence halls, and University officials will be circulating throughout Grounds to provide help and answer questions.
More: The Housing & Residence (HRL) Life website is the best source of information about Move-In. If you don’t find an answer to your question online, contact:
Long-Term Parking: Please note, you will be able to pull up your vehicle in line near your student’s residence hall for initial unloading, but the driver needs to stay in the vehicle at all times. After unloading, you should plan to move your vehicle to long-term parking at the Emmet Ivy Garage (123 Emmet St.), John Paul Jones Arena (285 Massie Road), or the Red lot next to Scott Stadium and the Student Activities Building.
Continuous shuttle service from all long-term parking areas will be available each day of Move-In. University Transit will assist riders in boarding the correct shuttles to return to the vicinity of the first-year residence halls.
Residence Hall Meetings: Students must attend a welcome meeting with their Resident Advisors on the evening they move in from 6:30 to 8 p.m. Please plan accordingly so your student can attend this mandatory meeting.
Receptions: Check the schedule for which schools and organizations will be hosting receptions welcoming parents and students during Move-in.
Police Assistance: The University Police Department (UPD) will be set up both days from 8 a.m. to 3 p.m.in front of the Physics Building to provide assistance. Students can register their bicycles or scooters at those times or they can use the online registration form.
Safety: From their first day on Grounds, it's important for students to practice good safety habits. When moving into a new residence hall (or apartment), students should not leave personal items unattended or doors unlocked. Please help us reinforce smart safety with your student.
OTHER THINGS TO KNOW
Dining Options: Several dining locations on Grounds will be open during Move-In for your convenience. Parents are invited to eat free at Runk, O-Hill, or Fresh Food Co. in Newcomb Hall with your student. When accompanied by a student with a meal plan, parents may eat for free in dining rooms throughout the year.
Hydration stations offering free bottled water also will be available in the first-year areas during Move-In. Dining staff will be on hand at welcome tents offering snacks, beverages, and free swag.
Saturday Evening Student Events: Students will be busy each day with activities after they move in. Of special note, Saturday evening will include a free student concert, featuring the artist Sean Kingston at John Paul Jones Arena. Following the concert, students can head to the Aquatic & Fitness Center for the Hoos Home welcome event featuring free food trucks, music, crafts, and games from 10 p.m. to 2 a.m. RAs will escort their residents to these events.
Many other activities throughout August and September, all part of Wahoo Welcome, will help your student make new friends, learn about the University, and adjust to academic life.
More: Wahoo Welcome
Sending Mail to Your Student: Use the Mailing Address Finder to make sure letters and those very welcomed care packages get to your student properly.
Deposits to Cavalier Advantage: You can add funds online to your student's Cavalier Advantage account by selecting ONLINE DEPOSIT. You will need to know your student’s nine-digit University ID Number. Online transactions require a $25 minimum deposit plus a $2 processing fee; cash deposits made on Grounds at designated machines do not incur a processing fee and have a minimum deposit of $1. For additional information, consult the Cavalier Advantage website or contact the Cavalier Advantage office at 434-982-5735 or email@example.com.
We look forward to your arrival, and we wish you well as you prepare for this transition in the life of your student and your family. Please call on us if we can help in any way.
Safe travels and kindest regards,
Robyn S. Hadley
Parents of First-Years
Vice President Robyn S. Hadley, Student Affairs